One platform. The whole contract lifecycle.
Most FM providers run the lifecycle across a spreadsheet bid model, a rostering tool, a time and attendance system, paper safety folders, an audit app, and email. Six systems that do not talk, and a business that cannot see itself. Operify AI holds all of it against one shared model of sites, people and work.
SASix systems that do not talk. Or one that does.
Most FM providers run the contract lifecycle across six tools that never reconcile. Operify AI holds all of it against one shared model of sites, people and work.
Operify AIOne shared model. The bid, the roster, the delivery and the safety file, in one place, so the hours you priced are the hours you are measured against.
One data model · from the tender to the shiftEvery role in the business, against the same data.
One record of the truth, six ways in. Everyone sees the same sites, people and work.
price tenders, benchmark them, and hand a won contract to operations.
turn a contract into service plans, build the roster, and keep sites covered.
manage teams, approve time and leave, triage incidents, and run audits.
own risk assessments, chemical registers, permits, certifications, incidents and RIDDOR.
clock in, work their tasks, sign safety documents and report issues from their phone.
get a controlled view of the score, the SLA performance, and the evidence for the sites they pay for.
Win. Plan. Deliver. Assure. Report.
The whole contract lifecycle on one data model. A number entered when you price a tender follows through to the roster, to the operative's phone, and into the client report.
Win.
Build the bid from labour, management, periodic works, equipment and consumables. Guardrails block a bid below the statutory wage floor. Mark it won and Operify AI creates the client, contract, sites, service plan, recurring tasks and shift patterns.
Plan.
Materialise the recurring work into dated tasks, seat the shift patterns, and publish. Publishing blocks if a draft is unstaffed or an SLA job has an uncovered gap.
Deliver.
Operatives clock in by scanning a checkpoint or by geofence, work their checklists, and complete their forms. Everything queues offline and syncs.
Assure.
The safety gate stops a task that is not cleared. Audits score work against the hours actually logged. Incidents are captured, routed and assessed for RIDDOR in seconds.
Report.
Operational dashboards for you, a controlled portal for your client, an evidence trail for the auditor.
Built for how contractors actually operate.
Offline-first mobile.
Basements and plant rooms have no signal. Work queues on the device and syncs when it returns. The app does not care.
White-label.
Your colours, your logo, your name, across web and mobile.
Capability-based access.
Fine-grained permissions checked on every screen and every action.
Immutable audit trail.
Every change writes an audit event in the same transaction as the change it records.
Multi-tenant and isolated.
Your data is scoped to you on every single request.
Vendor-neutral telemetry turns footfall, consumables and environment readings into cleans, alerts and incidents through the engines Operify AI already runs. See how signals work
Questions we get asked
What does Operify AI do?
Operify AI is an operations platform for cleaning, security and facilities management contractors. It carries one contract from the tender through to the evidence: bid costing, client and site setup, rostering, a mobile app for operatives, health and safety gating, quality audits, and reporting. The number priced at bid is the number the contract is measured against.
Who is Operify AI for?
Contractors delivering cleaning, security or facilities management under contract, typically running between fifty and several thousand operatives across multiple sites. It suits businesses whose margin depends on hours delivered matching hours priced, and whose clients ask for evidence of service delivery.
Does Operify AI replace our existing scheduling software?
Yes. Operify AI includes rostering and time and attendance, so it replaces a standalone scheduling tool rather than sitting alongside one. It also covers bid costing, compliance and client reporting, which is the reason most contractors are running three or four systems that do not reconcile.
How long does implementation take?
Mobilisation depends on how many sites and operatives are being brought across, and on the state of the data you already hold. A single contract can be live quickly; a portfolio takes longer because service plans and shift patterns have to be set up correctly rather than imported blind. We scope it against your actual contracts on the demo call.
Does the mobile app work without signal?
Yes. The Operify AI mobile app is offline first. Work queues on the device and syncs when signal returns, which matters because a large share of cleaning and security work happens in basements, plant rooms and lift lobbies where there is no coverage.